Proquest Dissertations Submission

Questions about Content

Questions about Embargoes

Questions about Publishing Rights

Questions about the Submissions Process

Questions about Content

How long has ProQuest been disseminating and archiving doctoral dissertations and theses?

ProQuest has partnered with academic institutions around the world to archive and disseminate a comprehensive collection of dissertations and theses. The program started in 1939 with a goal to create a U.S. national repository of graduate works. ProQuest now has partnerships with most of the doctoral institutions in the U.S. and Canada and with a significant and growing list of international universities. Each year, ProQuest adds more than 130,000 new dissertations and theses to its largest dissertation database, ProQuest Dissertations & Theses (PQDT) Global.

How much content is contained in the ProQuest Dissertations & Theses Global?

PQDT Global now offers abstracts and indexing for approximately 4 million dissertations and theses, with full text (PDFs) for more than 2 million of those works. Coverage for the database begins in 1637, and full-text coverage is primarily from 1997 forward. All of these graduate works are carefully indexed to enable convenient search and discovery by the scholarly community and researchers of all kinds. ProQuest’s suite of dissertation services is accessed by more than 3,000 institutions worldwide. For the exact number of dissertations in ProQuest Dissertation & Theses Global, search for publication year higher than the year 1000. 

How much non-U.S. content does ProQuest provide?

ProQuest has been adding non-U.S.-content to PQDT Full Text, the predecessor to PQDT Global, for a long time through extensive and longstanding partnerships with graduate institutions in Canada; and PQDT Global now includes dissertations and theses from more than 60 countries. As the scholarly community has become increasingly global, ProQuest has continued to increase its focus on developing partnerships with universities and national associations to archive and disseminate dissertations from around the world. PQDT Global provides access to works from the United Kingdom, Continental Europe, and Asia Pacific regions in addition to comprehensive coverage from the U.S. and Canada. Content growth for PQDT Global is being driven by a multiyear program of partnerships with academic institutions and national associations. The initial content partners for PQDT Global were University College London, London School of Economics and Political Science, University of Cardiff, University of Leicester, University of Bath, University of Aberdeen, and Universidad de Valencia.

What is the quality of the dissertation PDFs contained in the database?

At ProQuest, we strive to maximize the quality of scans based upon current technologies. Some older works from ProQuest Dissertations & Theses that were scanned from bi-tonal microfilm images have reduced quality. We strive to ensure the best image quality at the time of original filming. We always have a number of projects underway to upgrade our content and experience to meet the changing needs of researchers. For example, in 2008, ProQuest creating OCR scans for older dissertations in order to make full-text PDFs of graduate works searchable. We anticipate that this project will be complete in 2014.

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Questions about Embargoes

Why are some dissertations/theses embargoed?

At any given time, some of the works from ProQuest Dissertations & Theses are unavailable due to embargoes. Embargo restrictions are typically requested by authors as copyright holders, in consultation with their universities, and may be placed for various reasons. Some examples include patents pending on elements contained within the graduate work and concerns about data privacy, particularly relating to patients in the medical fields.

What are the specific embargo options?

ProQuest believes strongly that the author, in conjunction with his/her university advisors, should direct decisions about dissertation dissemination. The reality is that publishers and their editorial boards vary in their views on whether submission of a dissertation or thesis to ProQuest or an institutional repository constitutes a prior publication that may disqualify the author from submitting a journal article or monograph on the same subject matter for publication. While the majority of publishers do not find the publication of a dissertation or thesis problematic, potential conflicts should be carefully considered and explored. For authors concerned with the prior publication issue, ProQuest offers a number of embargo options to meet their needs.

What are your “prior publication” policies?

ProQuest believes strongly that the author, in conjunction with his/her university advisors, should direct decisions about dissertation dissemination. The reality is that publishers and their editorial boards vary in their views on whether submission of a dissertation or thesis to ProQuest or an institutional repository constitutes a prior publication that may disqualify the author from submitting a journal article or monograph on the same subject matter for publication. While the majority of publishers do not find the publication of a dissertation or thesis problematic, potential conflicts should be carefully considered and explored. For authors concerned with the prior publication issue, ProQuest offers a number of embargo options to meet their needs.

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Questions about Publishing Rights

Does ProQuest “publish” dissertations?

Primarily, ProQuest is an archiving and dissemination partner for more than 700 institutions worldwide, enabling the works of their graduate students to become part of the larger scholarly record. Authors retain the copyright to their work, inclusion in ProQuest is non-exclusive, and we offer a number of options, including Open Access. Because ProQuest assigns ISBNs to dissertations, inclusion in the database could be considered to represent a form of publishing. However, dissemination via ProQuest complements and is in no way a substitute for monograph or scholarly journal publishing.

Can I distribute my dissertation elsewhere if I submit it to ProQuest?
Yes, submission to ProQuest is non-exclusive, and authors are totally free to publish their work or make it available elsewhere at any time. Authors retain copyright and direct decisions regarding the dissemination of their work. Dissemination choices can be modified at any time after submission to ProQuest by contacting our customer service team.

How does ProQuest make dissertations available to academic databases?

ProQuest plays a key role in the aggregation of dissertations ─ preserving, archiving and making them accessible at the authors’ discretion and direction to researchers at more than 3,000 institutions around the world. Through our dissemination program, we also make un-embargoed works available to major academic databases including PsycINFO (Psychology), SciFinder (Chemistry), ERIC (Education), MLA (modern languages, literatures, folklore, and linguistics), MathSciNet (Mathematics) – full list here. This enhances discovery within the author’s discipline and also enables the authors’ works to be showcased for use in other academic journals, working papers, reports and studies. ProQuest continues to develop and expand partnerships in order to raise the visibility of dissertations and theses through high-quality, relevant indexes and databases.

Will my dissertation be available for sale?

Unless authors choose to embargo their work, copies are available for sale directly from ProQuest via the Dissertation Express service and the PQDT index database – for researchers or libraries to purchase copies. These services focus on serving the information needs of the global research community. Dissertations and theses are also made available in the libraries of more than 3,000 academic institutions around the world via subscriptions to our databases such as ProQuest Dissertations & Theses Full Text and ProQuest Dissertations & Theses Global. Authors earn royalties based upon the sales and downloads of their work.

Does ProQuest sell dissertations on commercial sites such as Amazon?

ProQuest no longer provides graduate works to third-party retailers for distribution. Our reseller program with Amazon is being discontinued, with all existing agreements ending in 2014.

Why should I allow ProQuest, a commercial provider, to disseminate and archive my dissertation?

ProQuest is not a “new media” publishing company jumping into a perceived market opportunity. We have been partnering with scholars and academic institutions to publish dissertations since the late-1930s and have proven our commitment to the academic community.
Working with ProQuest provides unparalleled dissemination of authors’ dissertations and theses to the scholarly community. ProQuest’s dissertations services exist and evolve to fulfill the information requirements of academic institutions and their authors. Disseminating and archiving dissertations is an investment for both ProQuest and our partner institutions. Our dissertations solutions add value for authors and institutions on a number of different levels, such as the following:

  • ProQuest assists researchers and institutions in discoverability and dissemination of their dissertations and theses; the database is accessed by researchers at more than 3,000 institutions worldwide.
  • Inclusion in ProQuest provides access to an author’s dissertation alongside decades of groundbreaking research from doctoral and master’s institutions.
  • Metadata is made available to key subject indexes and database services including PyscINFO (psychology), SciFinder (chemistry), ERIC (education), MLA (modern languages, literatures, folklore, and linguistics), MathSciNet (mathematics), etc. ProQuest continues to develop and expand partnerships in order to raise the visibility of dissertations and theses through high-quality, relevant indexes and databases.
  • Inclusion in PQDT enables discovery alongside the work of established leaders in their fields. ProQuest aggregates content from more than 90,000 scholarly journals and more than 86,000 ebooks that are used every day in every major research library in the world. ProQuest’s acclaimed research platform cross-searches journal databases with dissertations content, enabling your dissertation to be viewed along with other major works on the topic.

More information on the advantages of submission to ProQuest is available on the ProQuest website.

What are the best channels to use in disseminating my work?

ProQuest recommends that authors explore all available options for dissemination of their work. We encourage authors to consult with their universities to understand how institutional policies might impact their dissemination options. ProQuest’s author agreement for dissertations and theses is non-exclusive. Authors have the full right to make their works available to other commercial services or for open access outside of the ProQuest service. Further dissemination options, such as distribution via an Institutional Repository, can occur in parallel with availability through ProQuest. Our view is that dissemination via a combination both of ProQuest and an Institutional Repository provides maximum exposure for authors and institutions.

Does ProQuest pay author royalties?

Yes, we pay royalties based on copy sales and usage of dissertations to authors who submit their work to ProQuest. ProQuest pays royalties of 10% of its net revenue from sales of your dissertation or thesis in all formats, including PDF, hardbound, softbound, and microfilm formats. We also pay royalties for downloads as part of a ProQuest Dissertation & Theses Global subscription. Sales in all formats are added together on an annual basis and checks remitted to authors. Royalties are paid when they reach a total of $25.00 USD. If royalties in a single year do not reach $25.00 USD, the funds are rolled over to the following year. Royalties are not paid if they do not accrue to $25.00 USD after 25 years. You must maintain a current address on record with ProQuest to receive a royalty. 

Does ProQuest make dissertations discoverable via search engines such as Google?

Authors submitting their dissertation to ProQuest choose whether or not to allow discovery of their work via search engines. However, note that it is also possible for search engines and other vendors to harvest your work if it is posted in a university institutional repository.

How much does it cost to submit my dissertation to ProQuest?

For most authors, there’s no charge to disseminate and archive dissertations and theses via ProQuest. There are nominal fees for: Dissertation/Theses when supplied in paper form or via FTP; and for the additional visibility that is offered by participation in PQDT Open, ProQuest’s open access database.

Do you allow Open Access discovery?

Yes. For authors and institutions wishing to make their works available via Open Access, ProQuest supports two different avenues of dissemination:

  1. Institutional Repository Dissemination: Authors and institutions are at liberty to make their works freely available through their Institutional Repositories or other Open Access sites to be discovered through Google or other search systems. We also partner with libraries to make it easier to secure author approval and post graduate works to institutional repositories. Where university sites have enabled the functionality, authors can even specify rights granted for the version of their work in the Institutional Repository through a Creative Commons license.
  2. ProQuest Open Access Publishing PLUS: At participating institutions, authors who wish to extend discovery of their works via Open Access, they can pay a publication fee ($95) to have their full text work made discoverable and accessible through several additional channels:
    • PQDT Open – a free standalone web portal for searching ProQuest Open Access works.
    • PQDT A&I – In the Abstract and Index version of PQDT, Open Access works are available to users at no charge. o Search Engine Optimization - ProQuest allows Google, Bing, Yahoo, etc. to index PQDT to retrieve bibliographic information, but PQDT Open Access Publishing PLUS works are able to be accessed in their entirety through standard search engines.
    • Search Engine Optimization - ProQuest allows Google, Bing, Yahoo, etc. to index PQDT to retrieve bibliographic information, but PQDT Open Access Publishing PLUS works are able to be accessed in their entirety through standard search engines.

What is the relationship between ProQuest and iParadigms (turnitin.com, ithenticate.com)?

ProQuest received feedback from many university administrators and library staff who were concerned about maintaining the quality and integrity of their theses and dissertations.  Several partner institutions asked if we could enhance their efforts to educate their authors regarding how their academic integrity policies work and assist with maintaining “originality” standards.  We explored a range of educational applications available for this purpose and chose the Turnitin and iThenticate services from iParadigms.  Full press announcement: http://www.educationnews.org/technology/turnitin-proquest-to-add-dissertation-database.

ProQuest chose Turnitin and iThenticate for several reasons.  iParadigms is a recognized leader in the area of originality checking.  More than 1.6 million faculty rely on Turnitin to do originality checking, on-line grading and peer reviews.  Some 24 million students use Turnitin and more than 400 million papers have been submitted by students.  Currently, iParadigms reports more than 10,000 institutional licenses are currently in place in 135 countries.  Hundreds of major publishers and non-academic consumers of research also rely on iThenticate to ensure work is original and sourced correctly.

Through its partnership with iParadigms, ProQuest offers authors, institutions, publishers and other non-academic research entities a means of ensuring the originality of new work and ensuring creators of previously produced work are appropriately acknowledged.  The Turnitin and iThenticate tools from iParadigms are a helpful resource for protecting the reputation of institutions, advisors, students, researchers, writers and publishers.

How much of the theses or dissertation is revealed in Turnitin/iThenticate?

Only content in the theses or dissertations that matches will appear.  Author names and titles are not typically revealed.  (Further information here: http://www.turnitin.com/en_us/features/originalitycheck)

Who owns theses and dissertations once they are submitted to Turnitin/iThenticate?

Students retain the copyright of documents submitted to Turnitin/iThenticate.  iParadigms has a limited license to use the works as part of the plagiarism prevention system.  Turnitin's use of student papers under Fair Use was settled in a United States District Court of Law in 2007 and affirmed upon appeal in 2009. (Further information here: http://turnitin.com/en_us/about-us/privacy-center/legal-faqs)

How can I have my work removed from Turnitin/iThenticate?

While most authors appreciate inclusion in the Turnitin and iThenticate databases, some authors do not want their work included.  To request removal of the ProQuest copy of graduate works, authors should contact disspub@proquest.com.  Please note that while the ProQuest copy of the dissertation or theses will be removed from Turnitin/iThenticate, if the work appears on other open access websites or institutional repositories, those copies may continue to be included in TurnitIn/iThenticate because of the work’s availability online.

Questions about the Submissions Process

I want to submit a dissertation in a non-PDF format [e.g. audio file, video file]. How can I do that?

To do this using ETD Administrator, please upload a PDF containing the title of your graduate work and any other relevant written material in the “PDF” section of the site. In the "Supplemental Files section, please upload the non-PDF component of your graduate work. (You may upload multiple files as needed in the “Supplemental Files” section).

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The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The Princeton University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis.

Overview of the Ph.D. Dissertation Submission Process

Step 1) Near the time of the final public oral examination (shortly before or immediately after) the student must complete the online submission of their dissertation via the ProQuest UMI ETD Administrator website (www.etdadmin.com/princeton). Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment to ProQuest (if fees apply). This step will take roughly 20-25 minutes and it must be complete before coming to the Mudd Manuscript Library to deposit the dissertation

Step 2) Come to the Mudd Manuscript Library to deposit your dissertation. Students must bring:

  • A print-out of the confirmation email received after submitting the dissertation to the ProQuest ETD Administrator site (or the email may be displayed on a mobile device)
  • 1 bound copy of the dissertation prepared according to the Princeton University Archives Dissertation Formatting Requirements
  • A dissertation maintenance fee of $15 (payable by Visa or MasterCard, or personal check or bank check made out to Princeton University Library)
  • Final Public Oral Examination Report (FPO) form, signed by a committee member to indicate successful completion of the examination, plus one copy of this document for the Mudd Manuscript Library
  • If seeking an embargo, a hard copy printout of the email confirmation of the embargo approval from the Graduate School

 A Mudd Manuscript Library staff member will review the bound copy and the online submission and sign off the Final Public Oral Examination form (FPO).

 Step 3) Student delivers the FPO form signed by a Mudd Manuscript Library staff member to the Office of the Graduate School in Clio Hall. 

Publishing Options

ProQuest Publishing Options

When you submit your dissertation to the ProQuest ETD Administrator site, you will be given two options: Traditional Publishing or Open Access Publishing Plus. ProQuest compares the two options in their  Open Access Overview document. Full details will be presented in the ProQuest ETD Administrator site.

Traditional Publishing

No fee paid to ProQuest; your dissertation will be available in full text to subscribing institutions only through the ProQuest Dissertations & Theses: Full Text database; if you have an embargo, your dissertation will be unavailable for viewing or purchase through the subscription database during the embargo period.

Open Access Publishing Plus

$95 fee to ProQuest; your dissertation will be available in full text through the Internet to anyone via ProQuest’s Open Access Database, PQDT Open; if you have an embargo, your dissertation will be unavailable for viewing through the open access database during the embargo period.

Optional Service: Copyright Registration

$55 fee to ProQuest; ProQuest offers the optional service of registering your copyright on your behalf. The dissertation author owns the copyright to their dissertation regardless of copyright registration. Registering your copyright makes a public record of your copyright claim and may entitle you to additional compensation should your copyright be infringed upon. For a full discussion of your dissertation and copyright, see ProQuest’s Copyright and Your Dissertation.

Princeton’s Institutional Repository, DataSpace

Each Princeton University dissertation is deposited in Princeton’s Institutional Repository, DataSpace. There is a dissertation maintenance fee of $15 for this service payable to the Princeton University Library at the time of depositing your dissertation. Dissertations will be freely available on the internet except during an embargo period. If your dissertation is embargoed, the PDF will be completely restricted during the embargo period. The bound copy, however, will be available for viewing in the Mudd Manuscript Library reading room during the embargo. 

Embargoes

According to the Graduate School’s embargo policy, students can request a two-year embargo on their dissertation, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace. Students in the sciences and engineering seeking patents or pursuing journal articles may be approved for a shorter embargo period.

Students must apply for the embargo during the Advanced Degree Application process. More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage.

Written confirmation of the embargo approval from the Graduate School must be presented in a hard copy email at the time of submission to the Mudd Manuscript Library. The contact for embargo related matters in the Graduate School is the Deputy Dean of the Graduate School Cole Crittenden.

Those who have been approved for the embargo can choose Traditional Publishing or Open Access Plus publishing when they complete their online submission to ProQuest. Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace

Embargo Renewals

Those who wish request a renewal of an existing embargo must email the Deputy Dean of the Graduate School Cole Crittenden and provide the reason for the extension. An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date. Embargoes cannot be reinstituted after having expired.  

Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation.

Please note: you are responsible for keeping track of the embargo period--notifications will not be sent.

To find the exact date of an embargo expiration, individuals can find their dissertation in DataSpace, and view the box at the bottom of the record, which will indicate the embargo expiration date.

The Graduate School will inform the Mudd Library of all renewals and Mudd Library staff will institute the extensions in ProQuest and DataSpace.   

Formatting your Dissertation

Princeton University Archives Dissertation Formatting Requirements (this document is downloadable from the upper-right hand side of this webpage). This document provides detailed information on how to prepare the bound volume of your dissertation and the PDF.  Please take special note of how to format the title page (this document is downloadable from the upper-right hand side of this webpage), which must list your adviser’s name.  

ProQuest's Preparing Your Manuscript guide offers additional information on formatting the PDF. Where there are discrepancies with the Princeton University Archives Formatting Requirements, the Princeton University Archives requirements should be followed. Special consideration should be paid to embedding fonts in the PDF.

ProQuest ETD Administrator Resources and Guidelinesweb page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations and more.

ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

Fees

The fees that students are charged vary depending on the publishing option that they choose, and if they opt to register their copyright.  However, all students must pay a $15 dissertation maintenance fee to the Princeton University Library  which is payable by Visa or MasterCard (please be sure that your card is signed or you will need to present two forms of signed photo identification to use the card), or a check made out to “Princeton University Library.” Cash is no longer accepted as payment.

Fees submitted online in the UMI ETD Administrator Site (publishing option fees and copyright registration fees) are payable by Visa, MasterCard or American Express. ProQuest may add a small service tax to their fees.

Traditional without copyright registration: $0 to ProQuest (online); $15 fee to Princeton University  Library

Traditional with copyright registration: $55 to ProQuest (online); $15 fee to Princeton University Library

Open Access without copyright registration: $95 to ProQuest (online); $15 fee to Princeton University Library

Open Access ($95) with copyright registration ($55): $150 to ProQuest (online); $15 fee to Princeton University Library   

Deadlines

Degrees are granted five times per year at Board of Trustee meetings.  Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School. The title page of your dissertation must state the month and year of the board meeting at which you will be granted your degree, for example “April 2018.”

Deadline Dates for 2017/2018:  

Friday, September 1, 2017 (Degree date September 2017)
Friday, November 3, 2017 (Degree date November 2017)
Friday, January 5, 2018 (Degree date January 2018)
Friday, March 30, 2018 (Degree date April 2018)
Tuesday, May 22, 2018 (Degree date June 2018)

Please note: If a student is granted an extension for submission of his/her materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Graduate School Office in the form of an email to Daniel Linke, University Archivist (mudd@princeton.edu).  

Access to Ph.D. Dissertations

  • The Bound Copy: One non-circulating, bound copy of each dissertation is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating, bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's main catalog.

  • Electronic Copy (PDF) in ProQuest:ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose Open Access Plus publishing, their dissertations are available freely on the Web via ProQuest's Open Access database, PQDT Open. Dissertations are available for purchase through ProQuest Dissertation Express. Please note, dissertations under embargo are not available in full text through he ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.

  • Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace: Beginning in the fall of 2011, dissertations that are not embargoed will be available through the internet in full-text via Princeton's digital repository, DataSpace.

  • Interlibrary Loan: Dissertations that are not under embargo are available through Interlibrary Loan to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally. 

Submitting Your Master’s Thesis to the Mudd Manuscript Library

Master’s degree students are required to submit two bound copies of their thesis to the Princeton University Archives at the Mudd Manuscript Library.  For formatting guidelines, follow the instructions for the bound volumes in the Princeton University Archives Dissertation Formatting Requirements.

Master's degree students are not required to submit to the ProQuest UMI ETD Administrator website. No paperwork is required.

One non-circulating, bound copy of each thesis is held in the collection of the University Archives. One circulating, bound copy of each thesis may also be available. Information about theses can be found in Princeton University Library's main catalog.

For additional information, contact the Mudd Manuscript Library at 609-258-6345, or mudd@princeton.edu

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